Attached are the 3.27.19 DLS Trustee Meeting minutes and reports from the Trustees and Auditors.
Dougherty Lake Subdivision Trustee Lake and Lights report 3.27.19
November 2018 Trustee Meeting Minutes
Dougherty Lake Subdivision Trustee Meeting Minutes
November 28, 2018, 6:30 pm
St Gerard Magella, Room 227
1. John Steuterman called the meeting to order.
2. Roll Call by Carel Reynolds. All trustees present, as well as auditors Ron Nottmeier, Tim Schilling and Richard Hibbs. Also in attendance was homeowner Jeff Rubin.
3. Approval of the Minutes from the October 24, 2018 meeting.
4. Report of the Trustees
A. Landscaping (Mike Wardlaw) See attached report
B. Lake and Lighting Management (Rich Hall) See attached report.
C. Communications (Carel Reynolds)
Holiday decorations were purchased and hung by Sandy Baker, Jo Roy, Sue Hall and Carel Reynolds.
The next project will be a new directory.
D. Finance (Jim Lees) See attached report
Jim asked that information, receipts, etc. pertaining to Dougherty Lake be dropped off at his house instead of sent via email.
E. President (John Steuterman) See attached report
F. Audit (Ron Nottmeier) See attached report.
Rich Hall volunteered to find out the exact amount of lighting allowance we should be giving to homeowners who are connected to street lighting.
Other than the lighting amount, the 2019 budget is almost final. Final pending approval from Ron and John.
Ron requested a resolution to provide both (a) the budget for the upcoming year and (b) statement of receipts, disbursements and cash balance for the current year. All agreed.
It was determined that the assessment for 2019 only go up per the CPI which is 2.1% for Missouri. John and Ron will process the forms for the assessment and send to City and Village.
5. Amendment of the Agenda
Proposed absentee ballot bylaw change.
6. Old Business
A. 2019 Budget Finalized (Tim Schilling)
As stated by Tim Schilling the budget is close to being final but is still a work in progress.
7. New Business
A. Establishment of Assessment for 2019 at 2.1% for Missouri.
John will send the paperwork to City and Village.
B. Discussion on Absentee Ballots for Subdivision Affairs
Jeff Rubin and Rich Hall, along with many of the indenture committee members recommend a change to our voting indenture. A proposal was presented to utilize the similar process that the government uses, i.e. paper ballots mailed to each homeowner which they in turn would mail to a neutral party or bring to the annual meeting as a blind vote. More discussion is needed.
C. The decision has been made to discontinue the use of Dougherty Lake Credit Cards.
D. Due to our attorney Greg Hoffman’s impending retirement we are in need of a new attorney. Carel will send an email to residents and Greg has offered two recommendations for us to consider. This must be accomplished by the end of the year.
8. Adjournment/Date and time for next meeting will be December 19, 2018 at 6:30 at St. Gerard Majella School, room 227.
Respectfully submitted by Carel Reynolds, Communications Trustee.
Presidents report for November 28, 2018
October 2018 Trustee Meeting Minutes
October 24, 2018 Dougherty Lake Trustee Meeting Minutes
October 24, 2018, 6:30 pm, St Gerard Magella, Room 227
- John Steuterman called the meeting to order.
2. Roll Call by Carel Reynolds. All trustees present, as well as auditor Richard Hibbs. Audit committee members Tim Schilling and Ron Nottmeier were absent. Also in attendance was homeowner Jeff Rubin.
3. Approval of the Minutes from the September 26, 2018 meeting.
4. Report of the Trustees
A. Landscaping (Mike Wardlaw) See attached report
B. Lake Management (Rich Hall) See attached report.
Rich asked Jeff Rubin if he has insurance since he repairs our street lights and Jeff said yes, he is an independent contractor.
C. Communications (Carel Reynolds)
We had a very successful picnic held in the Briar Fork cul-de-sac with perhaps the largest attendance in past years.
D. Finance (Jim Lees) See attached report
E. President (John Steuterman) See attached report
F. Audit (Dick Hibbs)
Dick reported that the 2019 budget is complete (see attached) and that they will begin the 2018 audit.
5. Amendment of the Agenda
Proposed absentee ballots, Jeff Rubin and Rich Hall
6. Old Business
A. 2019 Budget Finalized (Dick Hibbs)
See attached budget. Dick reported that the numbers are realistic because of the aging subdivision. He asked that
each of the trustees take a look to verify their numbers.
7. New Business
A. Establishment of Assessment for 2019
Presentation of documents from City and Village for new assessments and discussion.
B. Discussion on Absentee Ballots for Subdivision Affairs
Jeff Rubin and Rich Hall, along with many of the indenture committee members recommend a change to our voting indenture. A proposal was presented to utilize the similar process that the government uses, i.e. paper ballots mailed to each homeowner which they in turn would mail to a neutral party or bring to the annual meeting as a blind vote.
8. Adjournment/Date and time for next meeting will be November 28, 2018 at 6:30 at St. Gerard Majella School, room 227.
Respectfully submitted by Carel Reynolds, Communications Trustee.
President’s Report for Oct 24, 2018
September 2018 Trustee Meeting Minutes
Dougherty Lake Subdivision Trustee Meeting Minutes
September 26, 2018 – 6:30 pm
Saint Gerard Magella
Room 227
1. John Steuterman Called the Meeting to Order
2. Roll Call (Carel Reynolds) All present with the exception of Rich Hall who is traveling on business.
3. Minutes for the August 22, 2018 meeting were approved. (Carel Reynolds)
4. Report of the Trustees
A. Landscapping (Mike Wardlaw) See attached report
B. Lake Management (Rich Hall) See attached report
C. Communications (Carel Reynolds)
Lakefront development on hold until the street and water issues are repaired. Fall picnic is planning for October 21 from 3-7 pm.
D. Finance (Jim Lees) See attached report
E. President (John Steuterman) See attached report
F. Audit (Ron Nottmeier)
Ron and Tim have worked up the budget based on numbers turned in from the trustees for 2019. We have to go back to the drawing board as their may no be sufficient funds to cover all of our expected expenditures. Tim will work on it further.
5. Amendment of the Agenda – Election of officers
6. Old Business
A. Budget Discussion – The trustees will need to trim their budgets to have sufficient funds or we may have to plan for a larger annual assessment.
B. Fence Proposal (John Steuterman)
a. Main Fence & Monument (Cedar Treatment Services, Easter Fence & Everseal) presented proposals. The decision was made to go with Cedar Treatment Services for the front fence.
b. Playground, guard rails, benches, split rail fence. These repairs will be done at a later date.
c. Metal fence protecting culvert (Easter Fence). We decided to go with Easter Fence to repair the iron fence by the western culvert and install ballards to protect the fence in the future.
C. Digital Storage Discussion (Steuterman and Schilling). The decision was made to not move forward with this project at this time.
7. New Business
John Steuterman’s term as President is up this year. We will send information to everyone asking for someone to step up.
John will schedule the annual meeting in February so that the audit for 2018 can be completed.
8. Adjournment/Date and time for next meeting will be Wednesday, October 24 at 6:30 pm in room 227 at St. Gerard Majella.
Respectfully submitted by Carel Reynolds, Communications Trustee
September 2018 President’s Report Landscape Report 9-26-18 9.26.18 Financial Report