Minutes for Dougherty Lake Subdivision Annual Meeting March 4, 2020

Minutes for Dougherty Lake Subdivision Annual Meeting

March 4, 2020 – 7:00-8:30 p.m.

Des Peres Lodge Oak Room, 1050 Des Peres Road

  1. Meeting Called To Order (John G. Steuterman, Jr.)
  2. Introduction of the Trustees (Carel Reynolds)

Trustees present: John Steuterman, Carel Reynolds, Rich Hall, Tom Bahn and Mike Wardlaw.

Audit Committee present: Ron Nottmeier, Dick Hibbs and Tim Schilling

  1. Introduction of Mr. Todd Billy, J.D. (John Steuterman)
  2. Amendment of the Agenda – None proposed
  3. Annual Trustee Reports
  4. President (John Steuterman) (See full report)

John turned the floor over to Mr. Todd Billly, J.D. who shared his role in updating Dougherty Lake’s current indentures (which many homeowners feel is outdated) with new updated indentures using current language. Part of the process was Dougherty Lake becoming a Not for Profit Association which helps protect the trustees. For more information see attached full report from Mr. Billy.

Question from the floor: Are the proposed indentures totally new or an update of the old indentures? Answer by Mr. Billy was that they are totally new.

Trustee Carel Reynolds clarified that the trustees have spent considerable time making sure relevant parts of the old indentures were included in the new proposed indentures. After the trustees finish updating the proposed indentures, they will be mailed to every homeowner for review. A meeting will be set in the future to allow homeowners to bring their questions and comments to the Trustees and Mr. Billy for full clarification. All homeowners will vote on the indentures at a future date tbd.

  1. Communication (Carel Reynolds) See full written report.
  2. Lights and Lake (Rich Hall) See full written report
  3. Landscape (Mike Wardlaw) See full written report
  4. Treasurer (Tom Bahn)

Tom reported that we were in good fiscal condition. All of our accounts have been moved to M1 Bank because of a better interest rate and for continuity. The 2020 HOA shall be $348.50 from
$343.00 with the COLA of 1.6% being the difference.

  1. Audit. (Ron Nottmeier)

See full 2019 Statement of Receipts, Disbursements and Cash Balance.

  1. Old Business
  2. Presentation of 2020 Subdivision Budget (Bahn/Nottmeier)

See the attached 2020 Budget. Lake and lighting expenses are expected to go up but we will try to manage them accordingly.

  1. New Business
  2. Election of Two Trustees: Landscape and Communications

Landscape Trustee candidate Cathy Bouchein was unanimously approved.

Communications Trustee Carel Reynolds has offered to continue, and all agreed.

  1. Adjournment

Respectfully submitted by Carel Reynolds, Communications Trustees

Attorney Report DOUGHERTY LAKE WHAT IS IT IN FOR THE OWNER

2020 Budget

Landscape Report 2020

Communications Trustee Report for 2019

Street Light Report 2019

Lake Management Report 2019

2019 Year End President’s Annual Report for Annual Meeting 3.4.20

2019 Audit Committee Report

2019 Statement of Receipts, Disbursements and Cash Balance

February 20, 2019 Dougherty Lake Annual Homeowner Meeting Minutes

Dougherty Lake Subdivision Annual Homeowner Business Meeting Minutes and Reports

Below is the link to the minutes from the February 20, 2019 Homeowner Business Meeting. In addition, below the minutes are links to all of the full reports presented.

The Dougherty Lake Board of Trustees

 

Annual Business Meeting Minutes 2_20_19

PDF 2019 President’s Report of 2018 Annual Business

Lake Management Report 2018 – 20190131

Street Light Report 2018 – 20190131

Communications Trustee Report for 2018

Dougherty Lake – New Trustees 2019

Dougherty Lake 2019 Budget Condensed

Landscape Report 2018 – 2019

DLS 2018 Audit Committee Report

Updated 2.20.19 Dougherty Lake Subdivision Financial Statement 2018

2018 Annual Dougherty Lake Business Meeting

2018 Annual Dougherty Lake Business Meeting

January 24, 2018, 7:00 pm

Des Peres Lodge, Oak Room

1.       John Steuterman Called the Meeting to Order

2.   Carel Reynolds Took Roll Call. Trustees John Steuterman, Rich Hall, James Lees, and Carel Reynolds were present. Mike Wardlaw was absent excused. Ron Nottmeier, Chairman of the Audit Committee was present.

3.  Carel Reynolds Asked for Approval of the Minutes from the last Annual Meeting and all approved.

4.  Report of the Trustees (Full reports attached)

                     A.  Landscapping:  Mike Wardlaw submitted a written report which was posted to our website. John Steuterman highlighted that a new landscape company was hired this year and that improvement of our entrance was in the plans.

·       A question from the floor was regarding the tree removal that Des Peres is doing and John Steuterman agreed to address it with the City of Des Peres.

                     B.  Lake and Light Management:  Rich Hall went over his report which was also posted on the website.

·       A question from the floor was regarding the lighting in the subdivision. It was suggested that a committee be formed to investigate options to improve the lighting. Rich Hall and Carel Reynolds will solicit members of a Lighting Committee.

                     C.  Communications:  Carel Reynolds went over her report which was posted on the website. No comments from the floor.

                     D.  Finance:  James Lees went over the Finance Report which was also posted on the website. He stated that the 2018 assessment will go out in June.

·       A question from the floor was exactly how much will the assessment be. Jim responded that we will follow the Consumer Price Index which will result in a small increase.

                     E.  President:  John Steuterman reported that his President’s report is posted on our website for all to see.

                     F.  Audit Committee:  Ron Nottmeier shared his report which was also posted on our website. There were no questions from the floor.

5.   Amendment of the Agenda

·       Jim Gruenewald, Crandall Rogers and Angela Hunt asked to add an item to the agenda.

6.   Old Business

                     A. Report of the Lake Development Committee

·       Carel Reynolds went over her Lake Development Committee Report that she posted on our website.

·       A question from the floor was to ask us to send out a survey to all homeowners asking if they want a lakefront development or not. Carel and her committee will investigate further.

                     B.  Report of the Indenture Committee

·       Ron Nottmeier summarized his report which was also posted on the website for all to see.  There were no questions from the floor.

7.   New Business

                     A. Election of Treasurer

                               a. Whereas, James Lees did accept the position of DLS Treasurer subsequent to the resignation of the previous Treasurer/Trustee,

                                b. Whereas, James Lees possess the necessary skills and knowledge for the role of Treasurer,

                             c. Whereas, the position of Treasurer/Trustee is now open for a three (3) year term,

·       John Steuterman asked if there were any other interested residents and no one stepped forward.

·       John asked for a motion to accept James Lees as our new Treasurer and motion was made.

·       John opened the floor for discussion but there was none.

                               d. Resolved that, James Lees be voted as the new Treasurer/Trustee of DLS for a term of three (3) years at the DLS 2018 Annual Business Meeting.

·       John asked for a second and the motion was seconded. All approved.

B. Amendments of the Agenda

·       Jim Gruenewald asked why we were allowing a truck and trailer to be parked in a neighbor’s back yard. John Steuterman replied that we were in the process of working through the issue with the City of Des Peres and that all will be resolved soon.

·       Crandall Rogers wanted to let everyone know that she has seen someone walking through the woods behind her house late at night and to keep an eye out.

·       Angela Hunt asked why the City of Des Peres is aggressively removing trees from Dougherty Lake. John responded that he will contact the City of Des Peres and get an answer for everyone.

8.   John Steuterman Adjourned the meeting.   

Respectfully submitted by Carel Reynolds, Communications Trustee

2018 January 24 BOT meeting Treasurers Report DLS 2017 STATEMENT OF RECEIPTS, DISBURSEMENTS AND CASH BALANCE 2018-01-12 INDENTURES SUBCOMMITTEE REPORT Lake Management Report 2017 vFinal (1) Street Light Report 2017 vFinal 2018 President’s Report Doughtery Lake Subdivision 2017 Audit Committee Report DL Landscaping Report 2018 Communications Trustee Report for 2017 Lake Front Development Report

2018 Annual Dougherty Lake Subdivision Meeting – Room Correction – Dogwood Room

The Annual Dougherty Lake Subdivision Business Meeting will be held Wednesday, January 24, 2018 at 7:00 pm at the Des Peres Lodge in the Dogwood Room.

An agenda was mailed first class to all residents of Dougherty Lake.

Attached are reports from all of the trustees as well as the Audit Committee and the Indenture Committee.  This is our attempt to expedite the meeting process. Questions will be allowed from the floor.