2018 Annual Dougherty Lake Business Meeting

2018 Annual Dougherty Lake Business Meeting

January 24, 2018, 7:00 pm

Des Peres Lodge, Oak Room

1.       John Steuterman Called the Meeting to Order

2.   Carel Reynolds Took Roll Call. Trustees John Steuterman, Rich Hall, James Lees, and Carel Reynolds were present. Mike Wardlaw was absent excused. Ron Nottmeier, Chairman of the Audit Committee was present.

3.  Carel Reynolds Asked for Approval of the Minutes from the last Annual Meeting and all approved.

4.  Report of the Trustees (Full reports attached)

                     A.  Landscapping:  Mike Wardlaw submitted a written report which was posted to our website. John Steuterman highlighted that a new landscape company was hired this year and that improvement of our entrance was in the plans.

·       A question from the floor was regarding the tree removal that Des Peres is doing and John Steuterman agreed to address it with the City of Des Peres.

                     B.  Lake and Light Management:  Rich Hall went over his report which was also posted on the website.

·       A question from the floor was regarding the lighting in the subdivision. It was suggested that a committee be formed to investigate options to improve the lighting. Rich Hall and Carel Reynolds will solicit members of a Lighting Committee.

                     C.  Communications:  Carel Reynolds went over her report which was posted on the website. No comments from the floor.

                     D.  Finance:  James Lees went over the Finance Report which was also posted on the website. He stated that the 2018 assessment will go out in June.

·       A question from the floor was exactly how much will the assessment be. Jim responded that we will follow the Consumer Price Index which will result in a small increase.

                     E.  President:  John Steuterman reported that his President’s report is posted on our website for all to see.

                     F.  Audit Committee:  Ron Nottmeier shared his report which was also posted on our website. There were no questions from the floor.

5.   Amendment of the Agenda

·       Jim Gruenewald, Crandall Rogers and Angela Hunt asked to add an item to the agenda.

6.   Old Business

                     A. Report of the Lake Development Committee

·       Carel Reynolds went over her Lake Development Committee Report that she posted on our website.

·       A question from the floor was to ask us to send out a survey to all homeowners asking if they want a lakefront development or not. Carel and her committee will investigate further.

                     B.  Report of the Indenture Committee

·       Ron Nottmeier summarized his report which was also posted on the website for all to see.  There were no questions from the floor.

7.   New Business

                     A. Election of Treasurer

                               a. Whereas, James Lees did accept the position of DLS Treasurer subsequent to the resignation of the previous Treasurer/Trustee,

                                b. Whereas, James Lees possess the necessary skills and knowledge for the role of Treasurer,

                             c. Whereas, the position of Treasurer/Trustee is now open for a three (3) year term,

·       John Steuterman asked if there were any other interested residents and no one stepped forward.

·       John asked for a motion to accept James Lees as our new Treasurer and motion was made.

·       John opened the floor for discussion but there was none.

                               d. Resolved that, James Lees be voted as the new Treasurer/Trustee of DLS for a term of three (3) years at the DLS 2018 Annual Business Meeting.

·       John asked for a second and the motion was seconded. All approved.

B. Amendments of the Agenda

·       Jim Gruenewald asked why we were allowing a truck and trailer to be parked in a neighbor’s back yard. John Steuterman replied that we were in the process of working through the issue with the City of Des Peres and that all will be resolved soon.

·       Crandall Rogers wanted to let everyone know that she has seen someone walking through the woods behind her house late at night and to keep an eye out.

·       Angela Hunt asked why the City of Des Peres is aggressively removing trees from Dougherty Lake. John responded that he will contact the City of Des Peres and get an answer for everyone.

8.   John Steuterman Adjourned the meeting.   

Respectfully submitted by Carel Reynolds, Communications Trustee

2018 January 24 BOT meeting Treasurers Report DLS 2017 STATEMENT OF RECEIPTS, DISBURSEMENTS AND CASH BALANCE 2018-01-12 INDENTURES SUBCOMMITTEE REPORT Lake Management Report 2017 vFinal (1) Street Light Report 2017 vFinal 2018 President’s Report Doughtery Lake Subdivision 2017 Audit Committee Report DL Landscaping Report 2018 Communications Trustee Report for 2017 Lake Front Development Report

January 17, 2018 Dougherty Lake Subdivision Trustee Meeting Minutes

January 17, 2018 Dougherty Lake Subdivision

Trustee Meeting Minutes

St Gerard Magella, Room 227, 6:30 pm

1.          John Steuterman Called the Meeting to Order

 2.   Roll Call by Carel Reynolds: John Steuterman, Michael Wardlaw, Rich Hall, Jim Lees, Ron Nottmeier, Dick Hibbs and Carel Reynolds were present.

 3.  Minutes from the December 13, 2017 BOT Meeting were approved.

 4.  Report of the Trustees

                             A.  Landscaping: Mike Wardlaw reported all is going well and that he will have an extensive written report for the annual meeting.

                             B.  Lake and Lighting Management: Rich Hall

                             C.  Communications: Carel Reynolds reported that many homeowners have contacted her regarding revisiting the lakefront development. She is actively reaching out for signatures on a petition to revisit the lakefront development. Carel also reported that the Annual Meeting First Class mailing went out to all homeowners as required by the indentures.

                             D.  Finance: James Lees gave the following report

  • Current Account Balances
  • Checking – $2,485.42
  • Money Market – $64,608.26
  • Lake Reserve – $100,302.36
  • Income Received – $118.55
  • Funds Transferred from US Bank to Money Market $2,600.00
  • Bills Paid – $3,265.38
  • The 2018 Assessment will follow the CPI increase

                             E.  President: John Steuterman has had several conversations with Des Peres Public Works and MO American Water about the water leak at the playground. He will be following up with Mo American Water again.

                             F.  Audit Committee: Ron Nottmeier reported that he and Jim Lees are working diligently to reconcile our financial position which will be reported in depth at the annual meeting.

                                           a. Jim and Ron plan to attend an upcoming seminar sponsored by Sterling Management Solutions and Carmody MacDonald Law Firm regarding Legal Collections in February.

5.   Amendment of the Agenda – None was presented

6.   Old Business

                             A.  Review Protocols for Annual Meeting

                                           a. All Trustees should forward a written report for the Annual Meeting to Carel Reynolds for placement on the DLS website. In addition, an email will be sent to every homeowner asking them to download the reports.

                                           b. John stated that during the Annual Meeting any discussion will be directed to the topic so as to reduce extraneous conversations.

                             B.  Motion to accept Lake Development Recommendations

A.  Whereas ,  The Board of Trustees did solicit by email volunteers from each resident email from the Subdivision to meet as a Subcommittee under the direction of the Communication Trustee to develop concepts for Lake Development,

B.  Whereas.  this Subcommittee did meet under the direction of the Communication Trustee,

C.  Whereas, this committee did present recommendations and signatures to the BOT to reflect their efforts,

                             Resolve, the DLS BOT will review the recommendations and propose the following plans:

1.        Architectural and Engineering Drawings developed by licensed Missouri Professions to reflect the opinions of  the Subcommittee and the BOT.

2.  Development of a Budget for the Lake Development

3.  The results of these plans will be reviewed by the BOT and presented to the Subdivision for final approval at a future date in 2018.

Motion to Discuss, There was no discussion and the motion passed. Carel will meeting with her committee to begin the process.

7.   No New Business

8.   Adjournment/ next meeting will be the January 24, 2018 Annual Meeting at the Lodge at Des Peres at 7:00 pm.

Respectfully submitted by Carel Reynolds, Communications Trustee.

2018 Annual Dougherty Lake Subdivision Meeting – Room Correction – Dogwood Room

The Annual Dougherty Lake Subdivision Business Meeting will be held Wednesday, January 24, 2018 at 7:00 pm at the Des Peres Lodge in the Dogwood Room.

An agenda was mailed first class to all residents of Dougherty Lake.

Attached are reports from all of the trustees as well as the Audit Committee and the Indenture Committee.  This is our attempt to expedite the meeting process. Questions will be allowed from the floor.