Meeting Minutes

Dougherty Lake Subdivision Trustee Meeting Minutes

February 22, 2017 – 7:00 p.m.

Saint Gerard of Magella, Room 227

John Steuterman called the meeting to order.

Roll Call – Trustees present: John Steuterman, Rich Hall, Lisa Kadel, Chuck Toedtman and Carel Reynolds – Guests present were Jim Lees, Dick Hibbs, Ron Nottmeier, Mr. and Mrs. Osman, and Mark Glyshaw.

Minutes were approved from the January 18, 2017 Trustee meeting.

No Amendments of the Agenda were presented.

Reports of the Trustees

1. Rich Hall/Lake Committee

Aerators will be turned on 4/1/17.

Four of the five street lights have been repaired. Rich and Carel will contact each homeowner who has street light power going into their homes.

1. Lisa Kadel/Landscaping

No Report

1. Chuck Toedtman/Finance

Chuck gave a financial update. In addition he reported that three liens were filed and one delinquent homeowner paid their assessment in full.

John asked Chuck to verify that the lawsuit was in fact filed on one homeowner.

Regarding the discussion around possible Lake Kayaking, Chuck contacted the insurance company and they stated that our bylaws prohibit boats in the lake. He asked them if we change the bylaws, how much would it cost us and they said they would get back to him. He also asked them to report on what we need to provide to them. They gave Chuck a list of questions to be answered first which he passed along to Mark Glyshaw for answers. Mark presented his opinion on each question.

1. Carel Reynolds/Communication

Communications as needed continues through email and by posting details on our website by Carel.

Carel will send an email blast to all homeowners regarding the April assessment.

1. John Steuterman/President

No report

Old Business

• John will contact Rick Lahr regarding the final report on the traffic study on Des Peres Road.
• John introduced the three subdivision auditors; Ron Nottmeier, Jim Lees and Dick Hibbs. A brief background was presented by each auditor.
• Rich Hall reported on the Reitz & Jens, Inc. Engineering Services Proposal to correct the flooding taking place at the Osman’s home. Chuck suggested we obtain competitive bids. Motion was made and passed for us to contact residents of Dougherty Lake to see if anyone has any knowledge of what is needed. Rich and Carel will reach out to residents. Lou Osman, Rich Hall and Jim Lees offered to form a sub-committee to investigate further.
• Trash in the lake will be picked up as needed. Carel will contact all homeowners along the lake to obtain permission to enter their property for clean-up work.
• Regarding the possible Lake Kayaking, Mark Glyshaw suggested that we consider requiring boat owners to pay a hold-harmless liability permit. Carel suggested that monitoring the boats would be difficult. Chuck agreed with the permits to cover the insurance cost; and also suggested we forbid boats to be kept in the lake or disabled in yards facing the lake, and no docks would be allowed.
• John stated he is not in favor of the kayaking. More information is needed.

Meeting was adjourned. The next meeting will be May 3 at 6:30 pm at St. Gerard Majella, Room tbd. Carel will arrange the room.

Minutes submitted by Carel Reynolds, Communications Trustee

Minutes approved by all Trustees:

Dougherty Lake Subdivision Trustee Meeting Minutes
January 18, 2017 – 7:00 p.m.
Saint Gerard of Magella, Room 227

John Steuterman called the meeting to order.
Roll Call – Trustees present: John Steuterman, Rich Hall, Lisa Kadel, Chuck Toedtman and Carel Reynolds – Guests present were Mr. and Mrs. Osman and Mark Glyshaw.
Minutes were approved from the Annual Meeting on November 30, 2016.

The meeting began with a presentation from Lou Osman regarding the flooding in his yard from overflow from Four Winds Farms. Lou explained that the problem has been going on for many years. His recommendation was increasing the retention pond coming out of Four Winds Farms and enlarging the pipe under Briar Fork Road entering the lake. John Steuterman will contact Des Peres and see what they can do. If necessary, Rich Hall will contact MSD to see what they propose.

The next presentation was by Mark Glyshaw regarding garbage in the lake along the shore. It asked us to hire someone to clean the lake of desbris periodically and all agreed. Rich Hall and Lisa Kadel offered to reach out to contacts they have to find a suitable company to handle the work. Carel Reynolds will contact the homeowners around the lake to obtain permission to enter their property to clean up the lake.

No Amendments of the Agenda were presented.

Reports of the Trustees
A. Rich Hall/Lake Committee
The new overflow valve has been installed at the dam at a cost of $4500.00. The handle needs cutting and welding and Chuck Toedtman offered to help with that project.
Many lights in the subdivision are in the process of being repaired.
B. Lisa Kadel/Landscaping
Lisa complained that the landscape company is negligent in sending bills on a regular basis. She will follow up with them.
A tree that is dead in the playground area needs to be removed. All approved the expenditure.
John Steuterman asked Lisa to purchase worms to kill moles in the playground. John will get them into the ground.
C. Chuck Toedtman/Finance
Chuck gave a financial update. Based on the CPI index that was just reported, the 2017 annual assessment will go up to $331.00 which will be mailed in March 2017.
Chuck will begin developing a quarterly budget to be posted on our website.
Chuck investigated repairing the lights along the lake which would cost $3500 vs installing one new dusk to dawn light for $2000 using Ameren. Chuck will report back on his findings in February.
D. Carel Reynolds/Communication
Communications as needed continues through email and by posting details on our website by Carel.
The 2017 Directory forms went out and are coming in at a good pace.
All holiday bows were taken down by Carel and Sandy Baker..
E. John Steuterman/President
John is in the process of being added to the bank account as a co-signer in case Chuck is unavailable.
John suggested we should obtain legal contracts for all contractors hired.

Old Business
 John is working with Gregory Hoffmann to record the new amendment passed at the annual meeting.
 John will contact Rick Lahr regarding the final report on the traffic study on Des Peres Road.

Meeting was adjourned. The next meeting will be February 22 at 7:00 pm at St. Gerard Majella, Room tbd. Carel will arrange the room.

Minutes submitted by Carel Reynolds, Communications Trustee

Minutes of the BOT Meeting

September 14, 2016 at St. Gerard Majella

 The meeting was called to order by John Steuterman. All Trustees were present. Guests: Alderman Paul Raczkiewicz, Jim Gruenewald, Doug Campion, Dick Hibbs, Tim Schilling, Mr. and Mrs. Westerbeck and daughter, Mark Bates, Tom Gottlieb, Mark McClanahan, Donna Campbell, (as well as several homeowners who attended to observe the discussion but whose names we did not record).

 Minutes from the July 20, 2016 meeting were approved.

 The agenda was not revised so it stands.

1.  Rich Hall presented his report on lighting and the dam drain. Lisa Kadel asked why a dome was not being considered for the dam as the landscape crew will not clean off the grate any longer. Rich’s response was that it was too expensive.
2.  Lisa Kadel reported that a new landscaper was hired. She asked how we should handle the many homeowners who refuse to keep up their property and John Steuterman suggested she send the list to Paul Raczkiewicz to follow up. Mark Bates asked to be included in any homeowner upkeep discussion.
3. Chuck Toedtman presented the financial reports. The subdivision is in good financial condition.
4. John Steuterman had no report.
5. Carel Reynolds reported that the subdivision fall picnic date will be Sunday, October 23 from 3 to 7 pm at the park. Carel also plans to develop a new subdivision directory over the winter. Carel stated that there have been many concerns by residents regarding the street repairs so she contacted Public Works and reported back to residents.

Old Business

• TAP: Tim Schilling shared his plan to meet with a committee to establish a communication/ awareness program to address the speeding problem, coordinate with BOT/Public Safety, and consider incorporating these goals with a Neighborhood Watch Program. Dick Hibbs and Carel Reynolds offered to help him. John suggested they push city hall to do their part in providing safety.
• Lake Deck Development: Carel reported that a survey of the residents regarding an addition of a fishing deck at the lake was complete and that she had a 75% approval rating. John Steuterman asked that a committee be formed to answer questions presented by the residents.
• Deer Management Resolution: Doug Campion’s proposal will be presented for a vote at the annual meeting to add to the indentures.

Next Meeting: October 17, 2016, Room 227 at Saint Gerard Majella School. This was amended later to be moved to Carel Reynolds’ home for trustee attendance only to do budget and annual meeting planning.

Respectfully submitted by Carel Reynolds