Dougherty Lake Subdivision Trustee Meeting Minutes
November 28, 2018, 6:30 pm
St Gerard Magella, Room 227
1. John Steuterman called the meeting to order.
2. Roll Call by Carel Reynolds. All trustees present, as well as auditors Ron Nottmeier, Tim Schilling and Richard Hibbs. Also in attendance was homeowner Jeff Rubin.
3. Approval of the Minutes from the October 24, 2018 meeting.
4. Report of the Trustees
A. Landscaping (Mike Wardlaw) See attached report
B. Lake and Lighting Management (Rich Hall) See attached report.
C. Communications (Carel Reynolds)
Holiday decorations were purchased and hung by Sandy Baker, Jo Roy, Sue Hall and Carel Reynolds.
The next project will be a new directory.
D. Finance (Jim Lees) See attached report
Jim asked that information, receipts, etc. pertaining to Dougherty Lake be dropped off at his house instead of sent via email.
E. President (John Steuterman) See attached report
F. Audit (Ron Nottmeier) See attached report.
Rich Hall volunteered to find out the exact amount of lighting allowance we should be giving to homeowners who are connected to street lighting.
Other than the lighting amount, the 2019 budget is almost final. Final pending approval from Ron and John.
Ron requested a resolution to provide both (a) the budget for the upcoming year and (b) statement of receipts, disbursements and cash balance for the current year. All agreed.
It was determined that the assessment for 2019 only go up per the CPI which is 2.1% for Missouri. John and Ron will process the forms for the assessment and send to City and Village.
5. Amendment of the Agenda
Proposed absentee ballot bylaw change.
6. Old Business
A. 2019 Budget Finalized (Tim Schilling)
As stated by Tim Schilling the budget is close to being final but is still a work in progress.
7. New Business
A. Establishment of Assessment for 2019 at 2.1% for Missouri.
John will send the paperwork to City and Village.
B. Discussion on Absentee Ballots for Subdivision Affairs
Jeff Rubin and Rich Hall, along with many of the indenture committee members recommend a change to our voting indenture. A proposal was presented to utilize the similar process that the government uses, i.e. paper ballots mailed to each homeowner which they in turn would mail to a neutral party or bring to the annual meeting as a blind vote. More discussion is needed.
C. The decision has been made to discontinue the use of Dougherty Lake Credit Cards.
D. Due to our attorney Greg Hoffman’s impending retirement we are in need of a new attorney. Carel will send an email to residents and Greg has offered two recommendations for us to consider. This must be accomplished by the end of the year.
8. Adjournment/Date and time for next meeting will be December 19, 2018 at 6:30 at St. Gerard Majella School, room 227.
Respectfully submitted by Carel Reynolds, Communications Trustee.
Presidents report for November 28, 2018