Dougherty Lake Subdivision Trustee Meeting Minutes
March 7, 2018, 6:30 pm
St Gerard Magella, Room 224
1. John Steuterman called the meeting to order
2. Roll Call: All trustees were present except Mike Wardlaw. In addition, Greg Hoffman, Ron Nottmeier, Dick Hibbs and Tim Schilling were present.
3. Minutes from the February meeting were approved.
4. Report of the Trustees
A. Landscapping (Mike Wardlaw)
Top Care Landscaping has been hired as our new landscape company. They removed the failing tree by the Hitzlers and will trim the trees along Des Peres Road to the south.
B. Lake Management (Rich Hall)
Rietz and Jens is working on the drawing and reports on the dam condition, and lake depth. In addition, Rich is contacting Top Care to remove the trees from around the dam. Regarding the earlier question about the proposed lake deck, Rietz and Jens recommended we keep it on the ground/rock ledge, not in the water.
C. Communications (Carel Reynolds)
Carel will begin working on bids for the playground work.
D. Finance (Jim Lees)
Jim is still working on getting our back taxes paid through the accounting firm. Attached is the 3.17.18 Financial report and preliminary 2018 budget.
E. President (John Steuterman)
John reported that after many phone calls with the City of Des Peres and MO American Water, the water leak near the dam was caused from a water main break west of the dam. MO American Water has fixed the problem.
F. Audit (Ron Nottmeier)
Ron reported that the audit committee worked with Jim Lees on the preliminary budget for 2018. He motioned for approval and all approved.
G. Legal remedies/Treasurer (Greg Hoffmann. J. D.)
1. Need for Executive Session
Greg suggested we go into executive session.
5. Amendment of the Agenda – None
6. Old Business
A. Overview of Annual Business Meeting
1. Opinion of Homeowners on Commercial Vehicles
John recommended we leave the language regarding commercial vehicles as it is in the indentures.
2. Presentation of Financial Report to Subdivision
Ron Nottmeier and Jim Lees presented the financial report to be posted on the website. Ron also reported that he and Jim had met with both Sterling Mgmt. and City & Village Tax. Sterling offered DLS a 4% deal for full bookkeeping services. CVT would not budge off 5%, but stated that also included full bookkeeping services. Our plan is to retain CVT, but strongly consider next year using the full services at no extra cost.
7. New Business
A. DLS Data Storage/Recovery Protocols (Tim Schilling)
This is a work in progress.
B. Lake Improvement Discussions
1. Update on strategies and overall plans
Carel shared a mockup of the proposed deck as well as a detailed layout drawing. Everyone liked the idea but want us to move forward with the survey to the entire subdivision asking for their input. The lake development committee will need to meet to discuss next steps now that we have information from Reitz & Jens.
C. Lighting Discussion (Rich Hall)
Rich shared that the lighting committee walked the entire neighborhood to see how many lights were actually on or off. It appears that the majority of the subdivision has no front yard light or it is turned off. He suggested that if everyone turned their lights on at night, there would be sufficient light. Further investigation is planned.
8. Adjournment, date and time for next meeting will be April 18 at 6:30 pm at St. Gerard Majella in room 227 pending approval of SGM.
9. Executive Session
Respectfully submitted by Carel Reynolds, Communications Trustee