October 24, 2018 Dougherty Lake Trustee Meeting Minutes
October 24, 2018, 6:30 pm, St Gerard Magella, Room 227
- John Steuterman called the meeting to order.
2. Roll Call by Carel Reynolds. All trustees present, as well as auditor Richard Hibbs. Audit committee members Tim Schilling and Ron Nottmeier were absent. Also in attendance was homeowner Jeff Rubin.
3. Approval of the Minutes from the September 26, 2018 meeting.
4. Report of the Trustees
A. Landscaping (Mike Wardlaw) See attached report
B. Lake Management (Rich Hall) See attached report.
Rich asked Jeff Rubin if he has insurance since he repairs our street lights and Jeff said yes, he is an independent contractor.
C. Communications (Carel Reynolds)
We had a very successful picnic held in the Briar Fork cul-de-sac with perhaps the largest attendance in past years.
D. Finance (Jim Lees) See attached report
E. President (John Steuterman) See attached report
F. Audit (Dick Hibbs)
Dick reported that the 2019 budget is complete (see attached) and that they will begin the 2018 audit.
5. Amendment of the Agenda
Proposed absentee ballots, Jeff Rubin and Rich Hall
6. Old Business
A. 2019 Budget Finalized (Dick Hibbs)
See attached budget. Dick reported that the numbers are realistic because of the aging subdivision. He asked that
each of the trustees take a look to verify their numbers.
7. New Business
A. Establishment of Assessment for 2019
Presentation of documents from City and Village for new assessments and discussion.
B. Discussion on Absentee Ballots for Subdivision Affairs
Jeff Rubin and Rich Hall, along with many of the indenture committee members recommend a change to our voting indenture. A proposal was presented to utilize the similar process that the government uses, i.e. paper ballots mailed to each homeowner which they in turn would mail to a neutral party or bring to the annual meeting as a blind vote.
8. Adjournment/Date and time for next meeting will be November 28, 2018 at 6:30 at St. Gerard Majella School, room 227.
Respectfully submitted by Carel Reynolds, Communications Trustee.
President’s Report for Oct 24, 2018